It is possible to limit a user's access rights only to activities or contacts associated with an access group: for example, you could have an activity access group called "Catering", which includes activities such as "meal preparation" and "service". Or a contact access group called "College" including students from a partner college.
When a user has rights limited to an access group, they will only be able to modify the activities and/or contacts of their access group. The lists of contacts/activities will be pre-filtered for the user: only the contacts/activities of their access group are displayed. However, when the user browses an activity shift, they have full information on the teammates assigned to that shift, and can therefore view the information of all the participants (including those who are not part of their access group - as read-only in this case).
To restrict a user's access rights, select the desired access groups.
Create an activity access group
Go to your list of activities
Select all the activities that must be included in the group you wish to create and click on Bulk update at the bottom of the list.
Indicate the name of the group and select the action Add the following access groups
You can adjust the access group for each activity individually on the details page for each activity.
Create a contact access group
Go to your contact list
Select all the contacts who must be included in the group you wish to create and click on Bulk update at the bottom of the list
Enter the name of the group and select the action Add.
You can adjust the access group for each person individually in his/her contact page.