Catering - meals and options

Qoezion allows you to manage your catering efficiently by creating several meals (breakfast, lunch...) with one or more options for each meal (meal at the volunteer center, takeaway lunch, meal vouchers, etc.). You can then specify eligibility rules for each meal option and calculate the number of meals needed, obtain a daily meal distribution list and control your catering budget by estimating the costs for each meal.

To start managing your catering, go to your event dashboard and click on Catering in the main menu.



A meal in Qoezion refers to a type of meal offered by the organizer to the teammates: breakfast, snack, dinner, etc. You can manage up to 6 meals simultaneously. To create a meal, click on New meal and type the name of the meal.


Meal options

For each meal, you can provide several different options: meals in different places of your event (restaurant, volunteer center, etc.), takeaway meals, vouchers, etc. (up to 10 options). You must have at least one option for each meal, and if several options are available, only one option will be assigned to each teammate, according to the priority and eligibility rules that you will define. To create a new meal option, click on the desired meal and then on Add option.

Indicate the dates when the meal option will be available and the times when teammates will be able to access it. The times are indicative only, and will be shown in the teammate space if you activate the display.

Meal Option Details

Clicking on a meal option will take you to its details. On this page, you can:

  • Change the name of the meal option

  • Specify the dates and time range when the meal option will be available. The combined dates of all meal options of your event must not exceed 100 days.

  • Specify the unit price of the meal

  • Specify an amount to be credited for this meal if it is managed by cashless. If you use Qoezion together with a cashless software, you can use this information in the cashless software.

  • Set out eligibility rules



Budget follow-up

To keep your catering costs under control, you can set a budget and specify the unit price of your meal options in their details. This will allow you to check at a glance the total estimated cost of your meals and the percentage of your budget that this amount represents. Click on Set a budget to enter your budget, and use the Configure budget icon (gear wheel) to change it.

Display meals in the teammate space

You can show or hide your teammates' meal information in their teammate space. It is recommended that you only share this information once your schedule is finalized.

When the display of meals in the teammate space is activated, teammates can see in their schedule the meals they are entitled to (name of the meal, name of the meal option and availability hours)


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